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Transit Air Cargo has gathered common terms used at trade shows, expos, and special events. Our goal is to provide you with a better understanding of not only these terms but the industry as a whole.

Advance Order
An order for services sent to a service contractor prior to installation date. Contractors will usually discount service rates if they are ordered prior to this cut off date. See also “Floor Order”.

Advanced Receiving
A warehouse Location set by the General Contractor to receive freight before the start of a show. Freight is stored at the provided location and then shipped to the exhibit’s venue at the appropriate time.

Bill of Lading [B/L]
A document establishing terms between a shipper and transportation company for transit of merchandise between specified points for a specified charge.

Blanket Wrap
Uncrated merchandise covered with blankets or other protective padding and shipped by van line. Also called “Pad Wrap.”

Storage area at show site for empty crates and contractor materials.

Certified Trade Show Manager.

Canadian Customs Invoice
A Canada Customs Invoice is a form or document, required by Canadian Customs officials to verify the value, quantity, and nature of the shipment, describing the shipment of goods and showing information such as the consignor, consignee, and the value of the shipment.

A skilled worker employed to uncrate, install, dismantle and re-crate exhibit properties.

Commercial Invoice
The commercial invoice is the official document used to communicate between an exporter and importer. The purpose is to document and communicate the origin, contents, HTS codes and commercial value of a shipment. A commercial invoice is required to contain specific information. Transit Air Cargo has provided a blank commercial invoice for your use. If you have a company commercial invoice, we are happy to review it to make sure it includes the required information.

Common Carrier
A transportation company that moves people or goods. For exhibit freight the carrier usually accepts only crated materials and consolidates properties of several customers into one shipment bound for the same location. They ship through a hub and spoke system designed to efficiently move product freight.

Customs Power of Attorney
A Customs broker must have a valid power of attorney on file for the principal party in order to process your customs entry.

Declared Value
A shipper’s stated major currency value for a shipment’s contents.

DIM Weight
Length x Width x Height divided by 194 for domestic shipments; or divided by 166 for international shipments.

Movement of show materials from a shipping dock to a booth for exhibit set-up and back to the dock for return shipment upon the end of the exhibition.

Exhibit Appointed Contractor
A person or company hired by an exhibitor to perform trade show services independently of show management-appointed contractors. Shippers, I&D companies & other rental companies.

Forced Freight
Exhibit materials left on the trade show floor past the designated time set by show management for carriers to check in. Shipping materials past the deadline are redirected or “forced” to a pre-assigned carrier who is then responsible for carrying out the terms of the original carrier’s bill of lading.

Freight Forwarder
A paid contractor who handles shipments and may also act as a carrier or consolidator.

Labor Call
(1) Method of securing union workers. (2) Specified time for labor to report (such as a 8 a.m. call). (3) Minimum amount for which labor must be paid.

Less Than a Truckload [LTL]
Rate charged for freight weighing less than the minimum weight per truckload.

Marshaling Yard
A lot where trucks gather for orderly dispatch to a trade show site.

Material Handling Agreement [MHA]
Agreement between a trade show exhibitor and General Contractor for post-show movement of exhibit materials from their booth space to load dock which specifies the exhibitor’s carrier and what to do with exhibit freight in the event that the designated carrier does not arrived before the preset time deadline.

Official Contractor
Trade show management appointed company which provides services to a trade show and/or its exhibitors. Also called General Contractor.

Pipe & Drape
Tubing covered with draping fabric to dress up the rails and back wall of a trade show exhibit.

Power of Attorney
Power of Attorney, authorizes Transit Air Cargo, Inc, the Forwarding Agent, to act for and on its behalf as a true and lawful agent and attorney of the U.S. Principal Party (client).

Security Cages
Cages provided to trade show exhibitors for securing materials. We provide Trans-Shield containers for this purpose.

Service Desk
The location where trade show exhibitors order services from show contractors.

Service Kit
A packet of trade show related information and order forms provided to exhibitors by show management. Also called Exhibitor Kit.

Shippers Export Declaration
The Shippers Export Declaration is used by the U.S. Census Bureau for compiling the official U.S. export statistics for the United States and for export control purposes. The “S.E.D.” is generally only required for shipments exceeding $2,500.00 in commercial value. Exhibit Transport will help you determine whether or not an S.E.D. is needed, and will process it on your behalf by completing your AES Filing electronically.

Show Decorator
A person or company responsible for providing draping carpeting and signage for the trade show and its exhibitors.

A low wooden frame that supports heavy objects or groups of materials for easier handling and transit. Usually used as a platform for objects moved by forklift. Also called a Pallet.

Special Handling
Applies to exhibit shipments requiring extra labor equipment or time for delivery to a trade show exhibit space. Small packages, stacked and pad wrapped freight.

Transit Air Cargo’s Terms and Conditions
These are the general terms and conditions of doing business with Transit Air Cargo. The client is assumed to agree to these terms and conditions unless otherwise documented and agreed upon.

Union Steward
An on-site labor official elected by coworkers to oversee a particular union’s work in a facility and to resolve any disputes over labor jurisdiction. Also known as a Shop Steward.

“Value Added Tax.” A state levy that has been added to the overall price of a product reflecting its value added to the product by processing.

“Waybill.” A document issued by a carrier giving details and instructions pertaining to shipment of a consignment of goods. Typically a waybill will show names of the consignor and consignee; the point of origin of the consignment; its destination route and method of shipment; and the amount charged for carriage. Unlike a Bill of Lading/AWB which includes much of the same data a waybill is not a contractual.

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